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A. Name
The name
of the organization shall be the Pascack Valley Indoor Soccer League, Inc. It
shall be a nonprofit corporation incorporated in the State of New Jersey. B.
Purpose
The
purpose of the League is to provide a healthful, enriching and maturing
experience for boys and girls, to promote understanding, sportsmanship and
fellowship and to promote the sport of soccer. In doing so, guidelines and rules
have been developed to conduct this program in a safe and organized manner, to
guard the interest of all affiliated organizations and players, and to arrange
formal contests among the affiliated teams.
C.
Membership
Membership
is open to any town in northern New Jersey, which agrees to abide by the rules,
and meets all the requirements as set forth in the By-Laws.
D.
League Administration
The power
to administer the League shall stem from the Board of Directors who shall, as
provided by these By-Laws, elect the Trustees. The Trustees will in turn, select
from its membership, officers: President, Vice-President, Treasurer and
Secretary. Each of these bodies and individuals shall perform their functions
and duties as specified in these By-Laws.
E.
Board of Director
1. All
meetings shall be conducted according to the form prescribed in Robert's Rules
of Order.
2. Each
participating town in good standing shall appoint one Town Representative and
one Alternate Town Representative who shall be a member of the Board of
Directors and shall represent the town at all Board of Directors meetings.
3. A
member of the Trustees may not serve as a Town Representative. A
person wishing to fill both positions, Trustee and Town Representative, requires
the approval of the Trustees, and that person is not eligible to vote on matters
coming before the Board of Directors.
4. Only
the Town Representative (or in his/her absence the Alternate Town
Representative) may vote on matters coming before the Board of Directors.
5.
Non-representatives may attend the Board of Directors meetings as observers, but
may not vote or otherwise
participate in the discussions except through their Town Representative.
6. The
Trustees shall call at least three meetings of the Board of Directors each
season, one prior to the season, one during the season, one after the season.
7.
Additional Board of Directors meetings may be called at any time by a majority
vote of the Trustees.
8. Two
weeks notice, written or oral, shall be given of all Board of Directors
meetings.
9. A town
whose Town Representative or Alternate fails to attend two successive meetings
shall be deemed not in good standing.
10. The
business of the Board of Directors be:
a.
To receive reports from the Trustees and all Standing Committees.
b.
To nominate candidates for the Trustees at the Post-Season Meeting.
c.
To propose changes to the Constitution and/or By-laws for consideration
by the Trustees.
d.
To propose Playing Rules changes for consideration of the Trustees.
e.
To vote on amendments to the Constitution and/or By-Laws as proposed by
the Trustees.
f.
To vote on changes in Playing Rules as proposed by the Trustees.
g.
To vote on the admission of new towns.
h.
To vote on the suspension of towns.
11. All
votes shall be decided by a majority of those Directors present. One-half of the
eligible Directors shall constitute a valid quorum.
12. Not
withstanding the above, the Board of Directors may vote to change provisions of
the Constitution, By-Laws or Playing Rules by proposing the change at one
meeting, then voting to approve the change at a subsequent meeting.
13. In the
case of a tie vote, the President shall cast the deciding vote.
14.
Members of the Trustees may attend and participate in the deliberations of the
Board of Directors, but may not vote.
15. The
Board at Directors shall approve all assessments proposed by the Trustees.
16. The
Board of Directors shall approve all expenditures in excess of $500.
F.
Trustees
1. The
Trustees shall consist of ten nine members elected by secret ballot following
the Post-Season Meeting.
2. After
serving three years a Trustee shall be subject to election.
3.
One-Third of the Trustees will be elected each year. (Members of the initial
Trustees shall be designated one-year. two-year, and three-year members by the
drawing of lots.
4.
Trustees may run for re-election.
5.
Candidates for the Trustees will be nominated at the Post Season Meeting of the
Board of Directors. To qualify, a candidate must be nominated and endorsed by a
participating town and must have demonstrated an interest in the program and the
League. Further he/she must specifically express a willingness to serve.
6. The
election of the Trustees shall proceed as follows:
a.
Secret mail ballots shall be sent to all eligible Town Representatives
within one week of the Post-Season Meeting. The ballot will contain the name and
affiliation of each candidate.
b.
Ballots must be returned to the Secretary of the League within three
weeks of the date of the Post-Season Meeting. The returned ballots are to be
retained sealed. Ballots received after the closing date shall not be valid.
c.
The Trustees shall meet within four weeks of the Post-Season Meeting when
the ballots shall be opened and counted. Those candidates receiving the greatest
number of votes shall be declared winners.
d.
A meeting of the newly constituted Trustees shall take place within six
weeks of the Post-Season Meeting.
e.
The first order of business at the first meeting of the Trustees shall be
the election of a president, vice president, secretary and treasurer.
f.
The power to administer the League shall transfer to the new Trustees
upon the election of the new officers.
7. A
member of the Trustees may be removed from office by a majority vote of the
Trustees for the following reasons:
a.
Failure, in the opinion of the majority of the members of the Trustees,
to carry out assigned duties.
b.
Failure to attend three successive meetings or four meetings during a
twelve-month period.
c.
If the Trustee acted in an unlawful manner or, in the opinion of the
majority of the Trustees, in a manner detrimental to the interests of soccer or
the League.
d.
In the event the Trustee changes his/her residence to no longer reside in
the area of participating towns.
e.
In the event the Trustee's town withdraws from the League.
8. The
President will nominate replacements for any vacancies created on the Trustees
subject to the approval of the Trustees. The replacement shall serve only until
the next election.
G. The
Business of the Trustees
1. The
Trustees shall administer the operation of the League.
2. The
Trustees shall propose to the Directors any changes in the Constitution, By-Laws
or Playing Rules. The Directors are to receive written notification of any rule
changes proposed by the Trustees prior to the Board of Directors meeting.
3. The
Trustees shall perform, but not be limited to, the following functions:
a.
Design the program and schedule.
b.
Decide on the budget expenditures, assessments, fines, endorsements,
sponsorships, and other financial matters that may come before them.
c.
To develop a referee's training program, supervise its operation, develop
a policy regarding referees and develop a program to assign referees to
contests.
d.
To check all facilities, select equipment and enforce the Playing Rules.
e.
To enforce the registration rules and procedures and enforce penalties
for violations.
f.
To review applications of new towns prior to their presentation to the
Board of Directors.
g.
To review causes for suspension of towns prior presentation to the Board
of Directors.
h.
To accept resignations and/or withdrawals from the League.
i.
To be responsible and have sole authority for the enforcement of the
Constitution, By-Laws and Rules and Regulations of the League.
j.
To decide on the interpretation of the By-Laws and have the power to make
decisions on matters that may not be covered therein.
k.
To provide the publicity and public relations for the League.
l.
To be the custodian of all League property
m.
To establish insurance programs for the protection of the League.
n.
To take such action as it may perceive is in the best interests of the
League.
o.
The Trustees are empowered by the Constitution of the League (Paragraph G,
subparagraph n) to levy assessments and fines for infringements and infractions
of the League Playing Rules. The Trustees shall prepare from time to time a list
of infringements and infractions and the attendant fines and assessments; these
shall be made available to all towns.
p.
Any town subject to the levying of a fine or assessment shall have the
right to appeal the Trustees' decision to the Board of Directors subject to the
provision that the fine or assessment in question shall be increased by 50%
should the board deny the appeal.
q.
The Trustees, in addition to the other stated provisions above, are
empowered to assign demerits for infractions a of the League's rules. If a town
has accumulated more than 5 demerits, its teams will not be allowed to
participate in the playoffs. The number of demerits charged to a town can be
reduced with a payment of $25 per demerit.
4. The
duties of the officers shall be such as their titles, by general usage, would
indicate and such as are required by law and such as may be assigned to them by
the Trustees from time to time.
a.
The President shall be the executive officer of the League and shall
preside at all meetings and functions of the League.
b.
The Vice-President shall perform all the duties of the President in
his/her absence or inability to serve and shall assist him/her as necessary. In
the event that the office of the President becomes vacant the Vice-President
shall assume the office of the President only until the next election.
c.
The Secretary shall conduct the general correspondence of the League and
shall perform all such duties as are incident to the office. He/she shall be a
member of the Public Relations Committee. He/she shall be responsible for
keeping the By-Laws current. He/she shall prepare minutes for meetings.
d.
The Treasurer shall be responsible for the receipt and disbursement of
all funds of the League, shall keep a true and accurate account thereof; shall
pay all bills duly authorized and approved, report at each regular meeting of
the Trustees, shall submit an annual report in July based on the books.
Accounting records must be audited by a committee appointed by the President.
Such committee may not include the Treasurer.
H.
Meetings of the Trustees
1. All
meetings shall be conducted according to the form prescribed in ROBERTS RULES OF
ORDER.
2. The
TRUSTEES shall meet at least ten times in a calendar year on a schedule
determined by the members.
3.
Additional meetings may be called by the President or by a majority of the
Trustees.
4. Five
members constitutes a valid quorum
5. All
votes shall be decided by the majority of those Trustees present.
6.
Meetings shall be conducted according to the agenda prepared by the Secretary
prior to the meeting. TRUSTEES may request items to be placed on the agenda
prior to the meeting.
7.
Meetings shall consist of: Roll Call, Reading of the minutes, Communications,
Officer's Report, Treasurers Report. Report of committees, Unfinished Business,
New Business, Good of Soccer, Adjournment.
8.
Forty-eight hours notice, written or oral, shall be given of all TRUSTEES
meetings.
9. The
place, date, agenda, and time of all meetings of the TRUSTEES will be
communicated to the representatives of all participating towns. All meetings
should be open to any interested person, as an observer.
10. 9. Minutes of all TRUSTEES meetings will be made available to each town contact,
if requested.
I.
Committees: The following eight
permanent Standing Committees shall be established:
1. FINANCE
COMMITTEE which shall be chaired by the Treasurer. Its functions shall be:
a.
To prepare an annual budget.
b.
To recommend assessments for approval by the Trustees and the Board of
Directors.
c.
To assist the Treasurer in his/her activities.
2.
REFEREES COMMITTEE chaired by a Trustee. Its functions shall be:
a.
To establish and conduct training programs for referees.
b.
To approve referees qualifications.
c.
To supervise the assignment of referees to games.
d.
To review referees performance, and have the authority to remove same
from future involvement.
3.
EQUIPMENT AND FACILITIES COMMITTEE chaired by a Trustee. Its functions shall be:
a.
To check all facilities for safety, establish ground rules, etc.
b.
To select and order equipment for sale or distribution to the League.
c.
To be responsible for the maintenance and upkeep of League property.
3 4 .
REGISTRATION COMMITTEE chaired by a Trustee. Its functions shall be:
a.
To enforce age requirements.
b.
To acquire and distribute rosters.
c.
To review violations, and
report to the Trustees for action.
4 5.
SCHEDULE AND PROGRAM COMMITTEE chaired by a Trustee. Its function shall be:
a.
To develop Conference and Divisional formats for the entire program.
b.
To acquire availabilities of all playing venues.
c.
To develop a Schedule for all Conferences and Divisions.
5 6. PUBLIC RELATIONS COMMITTEE chaired by a Trustee (the Secretary). Its functions shall be:
a.
To issue bulletins and news stories on a regular basis and distribute
same to county and town publications.
b.
To work with sponsors and other interested parties in the development of
appropriate public relations material.
c.
To develop programs and methods of publicizing the activities of the
League among non-participating towns in the area
d.
To keep participating towns informed of the activities of the League.
e.
To arrange special events and awards events to generate publicity.
6 7.
STATISTICS COMMITTEE chaired by a Trustee. The committee's responsibility is to
collect and disseminate results and standings on a regular basis during the
season. Its membership will include the Conference Statisticians.
7 8. GAMES CONDUCT COMMITTEE chaired by a Trustee (the Vice President).
Its functions shall be:
a.
To hear, review and rule on
protest applications.
b.
To review referee's performance,
when appropriate, and make recommendations to the REFEREES COMMITTEE.
c.
To review yellow and red card
assessments and rule on appropriate sanctions.
d.
To review any other game
conduct matters that come to its attention and forward recommendations to the
TRUSTEES.
9. The
President may appoint the membership of other committees created by the
TRUSTEES, as required for the operation of the League and the program. Such
committees will have a specific terminating date.
10. The
Chairperson of each committee may select up to four Town Representatives or
Alternates to participate in the activities of the committee.
11. Each
committee shall perform its functions and any additional assignments given it by
the TRUSTEES.
12. The
Chair of each committee shall make regular reports of the activities of said
committee at each TRUSTEES meeting. Such reports may be given in writing if the
chair cannot attend.
13. All
actions of all committees shall be subject to the approval of the TRUSTEES.
J.
Commendations and Objections
(For
"Protests" see Playing Rules)
1.
Commendations: A town may at any time through its Town Representative, commend a
town, a coach, a player, a referee or other individual or group who have made an
unusual effort on behalf of soccer or the League. Such commendations should be
channeled through the Registration Committee.
2.
Objections: A town may at any time, through its Town Representative, cite a
town, coach, player, or referee or any other individual or group for violations
of the rules of this Constitution and the Playing Rules or for conduct
detrimental to the best interest of the sport or the League. Such objections
should be channeled through the GAMES CONDUCT COMMITTEE.
a.
The GAMES CONDUCT COMMITTEE shall verify the validity of all
Objections in the same manner as a protest. If such an Objection is deemed
justified, the GAMES CONDUCT COMMITTEE shall notify the offending party's
Town Representative.
b.
The GAMES CONDUCT COMMITTEE shall report all verified Objections
to the TRUSTEES and shall keep a record of all such matters. Serious and/or
repeated infractions of the rules by a town may subject it to suspension as
provided by Paragraph J, sub-paragraph 4 SUSPENSIONS sections 4 and 5.
3.
Suspensions:
a.
The TRUSTEES may suspend a town from participation for:
1.
Failure to pay its financial obligations, or
2.
Failure to attend two (2) successive BOARD OF DIRECTORS Meetings, or
3.
Violation of age eligibility, or use of an ineligible player, will result
in at least the
forfeiture of all games the ineligible player played in.
4.
Failure to comply with rules and regulations of the League, or
5.
Actions deemed contrary to the best interests of the League and the
sport.
b.
In addition to the authority noted above, the Trustees are empowered,
upon a proper hearing, to suspend a team for at least one game for failure to
assure the proper behavior of its coaches and/or fans. Such an action would
result in the forfeit of the game(s) effected.
K.
Fiscal Year
The fiscal
year of the corporation shall be July 1 to June 30.
L.
Corporate Seal
The
corporation shall have a seal and an emblem of such a design as the Board of
Directors adopts.
M.
THIS CONSTITUTION and BY-LAWS shall become the governing document of the league
upon the majority vote of all the eligible Town Representatives.
Please Contact the
League President it you notice any typographical errors.
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